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privacy policy

Aoyama Shoji Co., Ltd. (hereinafter referred to as the ``Company'') has established the following privacy policy based on the Act on the Protection of Personal Information (hereinafter referred to as the ``Personal Information Protection Act'').

1. Privacy policy

In order to smoothly conduct our business, our company may obtain and use information such as name, address, telephone number, date of birth, e-mail address, personal identification code (hereinafter referred to as "personal information"). I have received it.
In addition to complying with the Personal Information Protection Act and other related laws and regulations applicable to personal information, we comply with generally accepted practices regarding the handling of personal information and ensure that employees are fully informed to handle it appropriately.
In addition, we will take necessary measures and manage personal information appropriately to prevent leakage, loss, falsification, etc. of personal information.
We recognize that the proper protection of personal information is an important responsibility, and handle personal information in order to fulfill this responsibility.

2. Purpose of use, etc.

<Personal information about customers who have purchased our products>

For receiving orders and shipping products, materials, etc.
For billing processing and payment management associated with product purchases
For buyer management
To manage applicants for various campaigns conducted by our company, send prizes to winners, and conduct various communications.
To send direct mail, e-mail, and contact customers by telephone, etc. for the purpose of informing purchasers and campaign applicants about our new products and campaign implementation, etc.
To respond to various inquiries
To conduct recordings for the purpose of improving the quality of response to inquiries.

<Personal information regarding people belonging to businesses that do business with our company>

To exercise rights and fulfill obligations based on contracts, laws, etc. related to our business.
For the appropriate and smooth execution of our business.
Use in personnel/labor affairs after recruitment

<Recruitment applicants>

For our company's recruitment screening
Contacting applicants
Use in personnel/labor affairs after recruitment

<Personal information regarding shareholders>

To exercise rights and fulfill obligations under the Companies Act
To provide various benefits from our company regarding your status as a shareholder.
To implement various measures to smooth the relationship between shareholders and the company from the perspective of the members of the association and the association.
For shareholder management, such as creating shareholder data based on prescribed standards based on various laws and regulations.

<Specific personal information of prospective employees, external experts, shareholders, etc. in activities>

For our company to record the personal numbers of prospective employees, external experts, shareholders, etc. in recruitment activities in documents such as payment records and submit them to administrative agencies, etc. based on laws and regulations.
In addition to the above-mentioned purpose of use, personal information may also be used as statistical data that cannot identify individuals.
In order to run our business smoothly, we may outsource some of our work and provide personal information to the extent necessary to the subcontractors; in this case, we will We will conduct appropriate supervision, including entering into a contract regarding the handling of personal information.

3. About joint use

<Personal information regarding customers who have purchased our products> in the preceding paragraph will be used jointly within the scope of the purpose of use and in accordance with the following matters.

1. Items of personal data to be jointly used

・Information regarding contact information such as name, address, telephone number, email address, etc.
・Information regarding the purchase history of our products
・Contents of responses to questionnaires, etc. conducted by our company

2. Scope of parties using the information jointly

・Please refer to the list of group companies that share information for the range of group companies that share information.
・When jointly using personal information with overseas business offices, the information will be used in accordance with the standards regarding the handling of personal information in Japan and in the country where the jointly used information is being used, and details will be announced at the time joint use begins.
・This group company is subject to change due to future establishment, consolidation, or changes in business content.

3. Purpose of use by users

- To send direct mail, e-mail, and contact you by telephone, etc. for the purpose of informing you about new products, campaigns, etc.

4. Name of the person responsible for managing the personal data

・The person in charge of managing shared information will be our company's personal information manager.

4. Disclosure/Provision to third parties

Our company will not disclose or provide personal information to third parties, except in the case of providing it to a subcontractor as described in "2. Purpose of Use, etc." or in any of the following cases.

When the consent of the customer is obtained
When disclosing or providing statistical data in such a way that the individual cannot be identified
When disclosure or provision is required based on laws and regulations
When it is necessary to protect human life, body, or property, and it is difficult to obtain the customer's consent.
In cases where it is necessary to cooperate with the national or local government in carrying out public affairs, and there is a risk that obtaining consent from the customer may impede the execution of the said affairs.

5. Notification/disclosure of purpose of use

Regarding personal data held by our company, if a customer wishes to be notified or disclosed of the purpose of use of their own information, we will confirm that the person making the request is the person who made the request, and then notify the customer within a reasonable period of time. and answer with a range.

6. Correction, addition or deletion

If a customer wishes to correct, add, or delete their own information regarding personal data held by our company, we will confirm that the person making the request is the person in question, and then request that the personal data held by our company If there is an error in the information and we can confirm that it is not true, we will correct, add or delete the information within a reasonable period and scope.

7. Suspension of use or deletion, suspension of provision

Regarding personal data held by our company, if a customer wishes to stop using, delete, or stop providing their own information, we will confirm that the person making the request is the person in question, and then delete the information for other purposes. If we can confirm the reason that the information was obtained through use or illegal means, or if we can confirm that the information has been provided to a third party without the consent of the person, we will suspend its use or delete it within a reasonable period and scope. .

8. Matters concerning safety control measures

Management measures regarding the handling of personal information are stipulated for each stage of acquisition, use, storage, provision, deletion/disposal, etc., regarding handling methods, persons in charge and their responsibilities, etc.

1. Organizational safety control measures

・In addition to appointing a person responsible for the handling of personal information, we will clarify the employees who handle personal information and the scope of personal information handled by those employees, and will take action in the event that we learn of facts or signs of violations of laws or handling regulations. Established a system for reporting to the person in charge

2. Personnel Safety Management Measures

・Provide regular training to employees regarding the handling of personal information

3.Physical Security Measures

・Implement measures to prevent theft or loss of devices, electronic media, documents, etc. that handle personal information

4. Technical security measures

・Introduced a mechanism to protect devices that handle personal information from unauthorized access or software from outside.

9. How to receive disclosure etc./Counter

Inquiries regarding personal information held by our company are accepted through the following methods.
Please note that we may not be able to respond to requests for disclosure, etc. that do not follow this method of reception.

1. Registration procedure

Please apply by phone, mail or email to the address below.
We kindly ask for your understanding as we are unable to accept applications made directly at our office.
We will provide details regarding the reception procedure when we receive your request, but we will respond to you by issuing a document or by other means after confirming that you are the person (or your agent) using the method below. Masu. Additionally, depending on the content of your request, you may be required to submit an application form prescribed by our company.
*In either case, please be sure to include your contact information and contact method.

【The information desk】
Aoyama of clothes
〒721-8556
1-3-5 Ojimachi, Fukuyama City, Hiroshima Prefecture
Aoyama Shoji Co., Ltd. Aoyama Clothes Customer Service Office
Phone: 084-975-3939
*Our business hours are from 10am to 5pm on weekdays (excluding Sundays and January 1st to January 3rd).
Email: blueinfo@aoyama-syouji.co.jp

2. Fees

We may charge a fee for disclosing your personal information. We will inform you of the method for collecting the fee at the time of request.

3. Please note that we may not be able to accommodate your request in the following cases.

・If you cannot confirm your identity
・If the requested information does not exist
・When there is a risk of harming the life, property, body, or other rights and interests of the person or a third party due to disclosure of information, etc.
・In cases where there is a risk of significant hindrance to the proper implementation of our business due to information disclosure, etc.
・When disclosing information would be a violation of laws and regulations.